Auto-renewal tracking identifies renewal clauses, notice windows, owners, price changes, and cancellation deadlines before they become spend leakage. Vallor reads each agreement, extracts the renewal terms, and puts every cancellation deadline on the right owner dashboard before it passes.
- Read this when contracts renew silently and you find out only after the notice window has closed.
- The deadline that matters is the end date minus the notice period, and it is easy to miss.
- Start with your active agreements and surface every renewal coming up in the next 90 days.
What to track on a renewal
An auto-renewal has three moving parts: how it renews, how much notice you must give, and how the price changes. Miss the notice window and you are locked in for another term, often at a higher rate.
| Term | What to track | Why it leaks value |
|---|---|---|
| Renewal type | Whether it is evergreen and renews automatically, fixed with a renewal option, or month to month. | An evergreen clause renews with no action, so it locks you in unless you actively cancel. |
| Notice window | The number of days before the end date you must give notice, often 30, 60, or 90 days. | The cancellation deadline is the end date minus the notice window, and it passes before the renewal shows up on any calendar. |
| Price change on renewal | Any uplift percentage or index, such as a 7 percent increase or a CPI-linked rise. | A renewal uplift compounds each term and quietly outpaces the rate you first agreed. |
| Cancellation deadline | The exact date you must act by to stop the renewal. | A missed deadline means another full term of spend you did not intend to commit. |
| Owner | Who is responsible for sending the notice. | A renewal with no owner is a renewal no one sends notice on. |
How Vallor helps
- Connect the agreements from your repository, CLM, or storage.
- Vallor extracts the renewal type, notice window, price change, and end date from each contract.
- It calculates the cancellation deadline, assigns an owner, and puts the deadline on a dashboard with a lead time to act.
- Ask which contracts auto-renew in the next 90 days or carry a renewal uplift, and get cited answers.
Last updated: 2026-07-07. This page is part of Vallor's contract intelligence content library.
FAQ
How does auto-renewal tracking find the cancellation deadline?
Vallor extracts the end date and the notice window, then calculates the cancellation deadline as the end date minus the notice period and puts it on the owner dashboard with lead time to act.
Can it catch price increases on renewal?
Yes. Vallor extracts any renewal uplift, whether a fixed percentage or a CPI-linked rise, so you see the new rate before the contract renews at it.
What about evergreen clauses?
Vallor flags evergreen agreements that renew automatically and require active cancellation, which are the ones most likely to renew unnoticed.
Who owns renewal tracking?
Procurement usually owns renewals, with finance watching the spend impact. Vallor assigns an owner to each deadline so someone is accountable for sending notice.